Kentucky

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This guide contains public integration notes for Kentucky. Use it for identifier formats, search behavior, and country-specific caveats. The live source of truth for coverage, pricing, data sources, documents, legal forms, roles, and status values is the pricing page.

Kentucky coverage, pricing, and sources

Open the current catalog for supported datapoints, documents, sources, identifiers, and availability.

This jurisdiction may be in preview or limited availability. Check the live pricing page or contact support before relying on it in production.

Country details below are preserved as integration notes. If a table or example conflicts with the live pricing page, use the pricing page as the source of truth and contact support.

Data Sources
Company Identifiers
Search Capabilities
Quirks & Gotchas
Mappings
Statutory Filings
Data Availability

API access: US-KY is accepted by the API, but it is not yet listed in the request countryCode enum of the OpenAPI reference.

Data Sources

Kentucky data is retrieved live from the Kentucky Secretary of State, Business Filings & Records through the public Business Entity Search portal. The register covers every domestic and foreign entity filed under Kentucky Revised Statutes Title XXIII: for-profit and nonprofit corporations, limited liability companies, limited partnerships, business trusts, cooperatives, and assumed names. Each entity is assigned a seven-digit Organization Number with leading zeros preserved (e.g. 0061792). The portal exposes legal name, profit/non-profit status, entity type, industry label, employee-count band, primary county, status (Active / Inactive), standing (Good / Bad), state of incorporation, formation and authority dates, last annual report date, principal office, registered agent, the current officer roster, founding officers (including the incorporator for domestic corporations), assumed names, former names, and the full filing history. Scanned images of filings submitted on or after 15 September 2004 are published as downloadable PDFs.

Single-tier integration. All lookups read the live register. There is no separate fast / non-authoritative mode.

Company Identifiers

Query Identifiers

Identifier Type	Format	Example	Notes
Kentucky Organization Number	7 digits, leading zeros preserved	`0061792`	Primary identifier assigned by the Kentucky Secretary of State. Inputs without leading zeros (`61792`) or with a `KY-` / `SOS-` prefix are accepted and normalised.

The Organization Number is zero-padded to exactly seven digits. One Organization Number is shared across the entity’s main registration and any assumed-name (DBA) filings. Search by org number returns only the main filing. The API returns the main filing’s record and never returns a DBA as a separate company. Assumed names are not included in the company data; they are listed on the Trade Register Extract.

Identifiers in API Response

Identifier	Format	Example	Found In
`organizationNumber`	7 digits, zero-padded	`0061792`	All entities

Search Capabilities

Search Type	Pattern	Example	Match Type	Expected Results
By Name	2–200 chars	`"Papa Johns"`	Starts-with (case-insensitive)	Multiple results
By Organization Number	1 to 7 digits, zero-padded	`0061792`	Exact	The main filing only (`matchType: id`); assumed-name filings sharing the same org number are not returned

Starts-with search. Name search anchors on the beginning of the legal name (case-insensitive). Use a fuller query string to narrow the result set, which is capped at 50 matches.

Quirks & Gotchas

Quirk	Details
One org number, many filings	A single Organization Number is shared by the entity’s main registration and every assumed-name (DBA) filing. The API returns the main legal entity only. Never use the org number as a unique filing key.
Zero-padding is normalised	Organization Numbers are always 7 digits. Input without leading zeros (`61792`) is padded, so it resolves to the same entity as `0061792`.
Status has two dimensions	The register records both a Status (`A - Active` / `I - Inactive`) and a Standing (`G - Good` / `B - Bad`). The API returns Status as the active/inactive flag. Standing is not returned in the API response; it appears only in the Trade Register Extract.
No shareholder or UBO register	Kentucky Secretary of State filings do not publish shareholder lists, capital structure, or beneficial ownership data for any entity type. Federal FinCEN beneficial ownership records are restricted and not accessible publicly.
No standardised activity codes	The register exposes a coarse industry label (e.g. “Miscellaneous Manufacturing Industries”) but no NAICS, NACE, or ISIC codes. Tax IDs and EINs are also not published.
Assumed names are not separate companies	DBA / assumed-name registrations share the parent entity’s Organization Number. They are not returned as independent company results, and are not included in the company data. The Trade Register Extract lists them.
Founding officers appear separately	Initial officers (the people named at formation, including the incorporator for domestic corporations) are returned as other key persons, not as current legal representatives.
Filing scans start from 2004	Scanned documents cover filings submitted on or after 15 September 2004. Earlier documents are paper records available only by request from the register.
Certificate of Existence is not yet offered	The Certificate of Existence / Authorization (KRS 14A.2-130) is not currently available through Topograph.

Mappings

Legal Forms

Legal form is sourced from the Company Type field on the Kentucky SoS portal. The vocabulary uses three-letter codes with expanded display names.

Kentucky entity types (current codelist)

Portal Code	Display Name	Standardized	Notes
`KCO`	Kentucky Corporation	Corporation	Domestic for-profit corporation
`FCO`	Foreign Corporation	Corporation	Out-of-state corporation registered in KY
`KLC`	Kentucky Limited Liability Company	LimitedLiabilityCompany	Domestic LLC
`FLC`	Foreign Limited Liability Company	LimitedLiabilityCompany	Out-of-state LLC registered in KY
`ASN`	Assumed Name Corporation	Other	DBA filing for a corporation; same org number as the parent
`ASL`	Assumed Name for LLC	Other	DBA filing for an LLC; same org number as the parent

The codelist above reflects entity types observed during integration. The Kentucky register includes additional entity types (limited partnerships, business trusts, cooperatives, nonprofits, and others). Unrecognised codes are preserved verbatim with a standardized fallback of Other.

Officer Roles

Current officers are returned as legal representatives. The portal publishes a small vocabulary of titles; the titles below are mapped to a standardized Topograph role. Any other title (including Officer) is returned with its localName only.

Portal Title	Standardized Role
President	President
Vice President	VicePresident
Secretary	Secretary
Treasurer	Treasurer
Director	Director
Manager	Manager
Managing Director	ManagingDirector
Chairman	Chairman
Chairman of the Board	ChairmanOfTheBoard
Chief Executive Officer / CEO	CEO
Chief Financial Officer / CFO	CFO
Chief Operating Officer / COO	COO
General Partner	GeneralPartner
Managing Partner	ManagingPartner
Limited Partner	LimitedPartner
Partner	Partner
Authorized Signatory	AuthorizedSignatory
Owner	Owner
Liquidator	Liquidator
Administrator	Administrator
Receiver	Receiver
Officer	Not standardized (`localName` only)

Founding officers (including the incorporator for domestic corporations) are returned as other key persons with the Incorporator local name, not as legal representatives. The registered agent is also returned as an other key person.

Company Status

Portal Value	Active Flag
`A - Active`	`true`
`I - Inactive`	`false`

Standing (Good / Bad) is a separate register field. It is not returned in the API response and appears only in the Trade Register Extract.

Statutory Filings

Kentucky entities file an annual report confirming the entity’s particulars are current. The register publishes “Last Annual Report”, the date the report was received, returned on the cross-country statutoryFilings field as lastFiled.filedOn. No forward-looking due date is published.

{
  "statutoryFilings": {
    "annualFiling": {
      "cadence": "annual",
      "lastFiled": { "filedOn": "2025-06-12" },
      "source": "ky_sos"
    }
  }
}

US states publish no statutory accounts, so the accounts obligation is absent rather than returned empty. An empty object would read as “we looked and found nothing”, which is a different claim. Placeholder cells such as N/A or Inactive, Not Applicable are dropped rather than parsed as dates, so an entity with no obligation simply has no statutoryFilings.

Data Availability

Data Point	Available	Notes
Company name	Yes	Current legal name
Company status	Yes	Active / Inactive, read from the live portal
Standing	Trade Register Extract only	Good / Bad, as reported by the register; not in the API response
Registration date	Trade Register Extract only	Date filed in Kentucky; not in the API response
Authority date	Trade Register Extract only (foreign)	Date the foreign entity was authorized to transact in KY; not in the API response
Organization date	Trade Register Extract only (domestic)	Date the domestic entity was originally organized; not in the API response
Legal address	Yes	Principal office address (street, city, state, ZIP)
Legal form	Yes	Portal Company Type, standardized
Legal representatives	Yes	Current officers (President, Secretary, Treasurer, Director, and other titles)
Other key persons	Yes	Registered agent; founding officers including the incorporator
Assumed names (DBAs)	Trade Register Extract only	Assumed names and their expiration dates; not in the API response
Former names	Trade Register Extract only	Prior legal names from amendments; not in the API response
Last annual report date	Yes	Date of the most recent annual report on file
State of incorporation	Trade Register Extract only	Not in the API response
Employee count band	Trade Register Extract only	Coarse bucket as published by the register; not in the API response
Primary county	Trade Register Extract only	Kentucky county where the principal office is located; not in the API response
Industry label	Trade Register Extract only	Coarse SIC-style label; not a standardized NAICS/NACE code; not in the API response
Activity codes	No	Not published by the register in a standardized format
Registered agent address	Yes	Included in other key persons
Shareholders	No	Not published
UBOs	No	Not published; federal FinCEN records are restricted
Tax ID / EIN	No	Not exposed in the public business register
Financial data	No	Not collected
Trade Register Extract	Yes	A printable summary of the live business entity record, included at no extra charge when purchasing company data
Annual Report PDF	Yes	The latest Annual Report PDF, published by the register; available as a separate document
Certificate of Existence / Authorization	No (roadmap)	Not currently offered
Pre-2004 document scans	No	Paper records; must be ordered directly from the register

Example API Responses

Search by Name

curl -G "https://api.topograph.co/v2/search" \
  --data-urlencode "country=US-KY" \
  --data-urlencode "query=Acme" \
  -H "x-api-key: YOUR_API_KEY"

[
  {
    "id": "0012345",
    "legalName": "ACME MANUFACTURING LLC",
    "countryCode": "US-KY",
    "matchReason": {
      "matchType": "default"
    }
  }
]

Search by Organization Number

curl -G "https://api.topograph.co/v2/search" \
  --data-urlencode "country=US-KY" \
  --data-urlencode "query=0012345" \
  -H "x-api-key: YOUR_API_KEY"

[
  {
    "id": "0012345",
    "legalName": "ACME MANUFACTURING LLC",
    "countryCode": "US-KY",
    "matchReason": {
      "matchType": "id"
    }
  }
]

Company Profile

curl -X POST "https://api.topograph.co/v2/company" \
  -H "x-api-key: YOUR_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"countryCode": "US-KY", "id": "0012345", "dataPoints": ["company", "legalRepresentatives"]}'

{
  "company": {
    "id": "0012345",
    "countryCode": "US-KY",
    "identifiers": { "organizationNumber": "0012345" },
    "legalName": "ACME MANUFACTURING LLC",
    "status": { "localName": "A - Active", "active": true },
    "legalForm": {
      "localName": "Kentucky Limited Liability Company",
      "standardized": "LimitedLiabilityCompany"
    },
    "legalAddress": {
      "city": "Louisville",
      "region": "KY",
      "postalCode": "40201",
      "countryCode": "US"
    }
  },
  "legalRepresentatives": [
    {
      "name": "Jane Example",
      "role": { "localName": "President", "standardized": "President" }
    }
  ]
}

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Kentucky coverage, pricing, and sources

Table of Contents

Data Sources

Company Identifiers

Query Identifiers

Identifiers in API Response

Search Capabilities

Quirks & Gotchas

Mappings

Legal Forms

Officer Roles

Company Status

Statutory Filings

Data Availability

Example API Responses

Search by Name

Search by Organization Number

Company Profile

​Start here

Kentucky coverage, pricing, and sources

​Table of Contents

​Data Sources

​Company Identifiers

​Query Identifiers

​Identifiers in API Response

​Search Capabilities

​Quirks & Gotchas

​Mappings

​Legal Forms

​Officer Roles

​Company Status

​Statutory Filings

​Data Availability

​Example API Responses

​Search by Name

​Search by Organization Number

​Company Profile

Start here

Table of Contents

Data Sources

Company Identifiers

Query Identifiers

Identifiers in API Response

Search Capabilities

Quirks & Gotchas

Mappings

Legal Forms

Officer Roles

Company Status

Statutory Filings

Data Availability

Example API Responses

Search by Name

Search by Organization Number

Company Profile